Privacy Policy
FLONIFY GROUP APPLICANT PRIVACY NOTICE
Effective Date: Januay 01, 2025
Last Updated: January 01, 2025
1. Scope & Overview
The FLONIFY Group consists of affiliated companies operating across the global fashion and e-commerce industry. Through its on-demand, digital-first marketplace, FLONIFY provides consumers with trend-driven fashion, lifestyle products, and home essentials, supported by a dynamic network of vendors and partners.
This Privacy Notice applies to all individuals who submit personal data to FLONIFY Group in connection with an application for employment (“Applicants”). It outlines how FLONIFY collects, processes, stores, and protectsapplicant data in accordance with applicable privacy laws, including the General Data Protection Regulation (GDPR)and other relevant regulations.
By submitting an application to FLONIFY, you acknowledge that your personal data may be collected, used, and processed as described in this Privacy Notice.
2. Collection of Personal Data
For the purposes of this Privacy Notice, personal data refers to any information that identifies or can be linked to an individual. FLONIFY collects applicant data directly from you or third-party sources, such as:
🔹 Personal Information – Name, address, contact details, and country of residence.
🔹 Professional Background – Resume/CV, employment history, education, references, and certifications.
🔹 Recruitment Data – Cover letters, interview notes, assessment results, and salary expectations.
🔹 Legal & Compliance Data – Work authorization, right-to-work status, and, where legally permitted, background checks.
🔹 Digital Interaction Data – IP address, activity within our recruitment platform, and website analytics.
FLONIFY ensures that all data collection is relevant, necessary, and aligned with hiring needs, and only retains applicant information as required by legal, compliance, and business purposes.
3. Use of Personal Data
FLONIFY processes applicant personal data for the following purposes:
✅ Application Processing – Reviewing your qualifications and suitability for employment.
✅ Reference & Background Verification – Conducting pre-employment checks where required.
✅ Legal & Compliance Obligations – Ensuring compliance with immigration, employment, and labor laws.
✅ Communication – Providing updates on the application process and responding to inquiries.
✅ Workforce Planning – Enhancing our recruitment processes and improving candidate experiences.
✅ Fraud Prevention & Security – Safeguarding FLONIFY’s digital systems and workforce.
FLONIFY will only process personal data for legitimate purposes, ensuring compliance with applicable legal and ethical standards.
4. Legal Basis for Processing
FLONIFY processes applicant data based on one or more legal grounds, including:
📌 Contractual Necessity – When processing is required to evaluate job applications.
📌 Legal & Regulatory Compliance – Meeting employment law and data protection requirements.
📌 Legitimate Business Interests – For operational, recruitment, and security-related purposes.
📌 Consent – Where required by law, FLONIFY will seek your explicit consent before processing sensitive data.
5. Data Sharing & Third-Party Disclosures
FLONIFY does not sell or share applicant personal data for commercial purposes. However, we may share informationwith:
🔹 FLONIFY’s global recruitment and HR teams for application processing.
🔹 Third-party service providers (e.g., background check agencies, HR software vendors).
🔹 Legal authorities where required for compliance with employment laws.
All third-party vendors are contractually obligated to protect applicant data and comply with applicable privacy regulations.
6. Cross-Border Data Transfers
As a global company, FLONIFY may transfer personal data across different jurisdictions to facilitate recruitment operations.
📌 When data is transferred to countries with different privacy laws, FLONIFY ensures adequate safeguards, such as:
✅ Standard Contractual Clauses (SCCs) for international data transfers.
✅ Data encryption and restricted access controls.
✅ Compliance with GDPR and other data protection laws.
7. Data Security & Protection
FLONIFY implements strict data security measures to protect applicant information, including:
🔐 Encryption & Access Control – Ensuring only authorized personnel can access sensitive data.
🛡️ Cybersecurity Measures – Preventing unauthorized access, hacking, and data breaches.
📁 Data Retention Policies – Retaining applicant data only as long as necessary for legal or business purposes.
If an applicant suspects unauthorized access or a data breach, they should immediately contact FLONIFY’s Data Protection Officer.
8. Applicant Rights
Applicants have the following data protection rights, subject to applicable law:
✔️ Right to Access – Request a copy of your personal data.
✔️ Right to Correction – Correct inaccurate or incomplete information.
✔️ Right to Erasure – Request deletion of data under certain conditions.
✔️ Right to Restrict Processing – Limit how your data is processed.
✔️ Right to Data Portability – Request transfer of your data to another organization.
✔️ Right to Withdraw Consent – If consent was previously provided, it can be revoked.
To exercise these rights, applicants may contact FLONIFY’s Data Protection Office at [privacy@flonify.com].
9. Data Retention Policy
FLONIFY retains applicant data for the minimum duration necessary to fulfill legal and business obligations. If an applicant is not hired, their data is retained only for the permitted period, after which it is securely deleted or anonymized.
Exceptions apply where legal, compliance, or regulatory requirements mandate longer retention.
10. Contacting the Data Protection Officer
FLONIFY has appointed a Data Protection Officer (DPO) to oversee compliance with this Privacy Notice. For inquiries related to data protection, security, or applicant rights, please contact:
📩 Email: [dpo@flonify.com]
🌍 Website: [www.flonify.com/privacy]
11. Changes to This Privacy Notice
FLONIFY reserves the right to update or modify this Privacy Notice as necessary. Changes will be communicated via email, applicant portals, or website notifications. Applicants should review this Privacy Notice periodically for updates.
🔹 Last Updated: January 01, 2025
🔹 Effective Date: January 01, 2025
12. Final Note
At FLONIFY, we are committed to fair, transparent, and responsible data processing. By submitting an application, you acknowledge that your personal data will be processed in accordance with this Privacy Notice and applicable data protection laws.
For further details, reach out to FLONIFY’s Privacy Team at [privacy@flonify.com].
🔹 FLONIFY – Shaping the Future of Fashion with Integrity & Innovation 🔹
